Board meetings on the internet eliminate one of the biggest barriers to participation and attendance time. Meetings are less frequent and board members are able to attend them more often. This in turn increases attendance and decreases the risk of missing crucial decisions. But it’s important to understand that running an online board meeting is not without its difficulties.
In-person meetings allow participants to read body facial expressions and language, which can be difficult to achieve in a virtual conversation. It’s more difficult to keep board members away from the meeting active. For example board members might be uncomfortable speaking up at the course of a meeting because they aren’t sure that their input will be heard. Even when they do speak up and speak up, their voice could be drowned out by other participants or background sound.
Other challenges that come with online board meetings are poor audio quality and inconsistent video software for conferencing. It’s crucial to choose an online video conferencing system that’s secure, accessible, simple to use and loaded with features that help your business. It’s a good idea have your board members test the platform prior your online board meeting to avoid any technical issues.
Another issue is keeping the meeting on schedule and limiting the amount of discussion topics. It is recommended to set a time limit and goals for each item. You could, for instance designate a particular person as the leader of each topic on the agenda, or set an amount of time for each item. Before moving onto the next topic, the objective is to arrive at a decision or generate some ideas.
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